Privacy Policy

Introduction:

Harper Fox Partners takes your privacy seriously. We comply with all applicable UK Data Protection legislation and regulations and are committed to ensuring your data is secure.

This Privacy Policy explains what data we collect, how we obtain and store your data and how your data is used.

If you have any questions or concerns about how we use your personal data, then please contact us on:

Phone Number: +44(0) 203 948 4938

Email: enquiries@harperfoxpartners.com

Postal Address: Harper Fox Partners, Zenith House, Highlands Rd, Solihull, B90 4PD

Registered Address: 27 Old Gloucester Street, London, United Kingdom, WC1N 3AX

ICO Reference Number: ZA808689

The type of information we collect and how we obtain it:

Information you provide to us:

The types of personal data that we request from you are usually in relation to the executive search process. This may be when you use our services to fill a vacancy in your business, or if you apply to a role through our services.

The type of data we collect about you in this instance includes the following:

Full name
Full Address
Email Address
Phone number
Job title and company
Alternative contact information
Educational history
Employment history
Achievements
Hobbies and Interests
References
Your responses to survey and assessment questions
Salary, compensation and benefits information
Your CV
Any other information that may be relevant in order to provide you with our services

Sensitive personal data:

Harper Fox Partners proudly promote diversity and inclusion and embrace all. We work to attract and advance diverse talent through our Fair Selection Practice. Through this practice, we may request special category data from you.

The General Data Protection Regulation (GDPR) defines special category data as:

personal data revealing racial or ethnic origin;
personal data revealing political opinions;
personal data revealing religious or philosophical beliefs;
personal data revealing trade union membership;
genetic data;
biometric data (where used for identification purposes);
data concerning health;
data concerning a person’s sexual orientation.

We will only collect, use and process special category data with your explicit permission and will be fully transparent about how this data will be used before it is collected.

Information we obtain from other sources:

We may also collect information about you from third-party sources. These can include public databases, social media platforms (such as LinkedIn) or GDPR compliant third-party data providers. Where we obtain data from third parties, we will usually collect the following limited information:

Full name
Job title and company
Business email
Business telephone number

How we store your data and how long we keep it:

All information is stored on a secure, password protected network. We utilise Microsoft 365 which offers extensive protection in multiple layers. Our executive search software is delivered on Microsoft Azure which safeguards data in facilities that are protected by industry-leading physical security systems and are compliant with a comprehensive portfolio of standards and regulations.

We will not keep your personal information for longer than is necessary. How long we store your data will depend on how often you require our services and what services we provide for you. Some businesses and individuals will use our services over the course of many years however all personal data will be reviewed and cleansed in house on a regular basis.

The reasons for keeping your data on file are listed below:

To continue our business relationship
- For example, to provide you with our services
To adhere legal obligations
- Some laws require us to keep your data on file for a certain length of time
On a legitimate interest basis
- For example, for analysis, record keeping or keeping you informed of our services

How we use your data:

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing your data are:

Your consent
- You can remove your consent at any time. You can do this by contacting us using the details provided above.
We have a contractual obligation
- It may be necessary for us to process your personal data if you enter a contract with us or for us to provide you with a service. There is more information regarding this in the ‘Main Purpose’ section below.
We have a legal obligation
- We may be required by law to disclose your personal data to a law enforcement agency or regulatory body.
We have a legitimate interest
- There is more information regarding this in the ‘Legitimate Interest’ section below.

Main purpose:

The main purpose of processing and storing your data is for executive search purposes and to provide you with the best possible service. Some of the ways we use your data are listed below:

To provide our services to you / your business
To enable you to apply for a position or to match you with our available vacancies
To keep you informed of future opportunities that may be of interest to you
To answer enquiries or provide you with more information
To maintain our business relationship

Legitimate interest:

We may also use your information under a legitimate interest basis to provide relevant marketing and information to you in order to keep you informed of our available services, opportunities and ongoing activities.

Sharing data:

We will only share your data with your explicit permission and only when necessary. Reasons we may share your data are listed below:

To provide information to clients who have job vacancies you are applying for
To check refences of employment
To check your qualifications and / or achievements
For skills tests or psychometric evaluations
To verify information that you have provided to us
Where required we may share your data to check your criminal record

Our website and cookies:

Cookies are small text files that websites you visit place on your computer or other device. They are used to make websites work, or work more efficiently, as well as to provide information to the website owners.

Harper Fox Partners uses a tool called Google Analytics to collect information about our website visitors and how they use our site. Google Analytics uses cookies to collect this information and report site usage statistics without personally identifying individual visitors.

We use cookies and Google Analytics to understand how our website is being used and to keep track of the number of visitors the website has. This allows us to continually improve our website, provide a good service and ensure information is clear and easily accessible. We do not use cookies to find out the identities of people visiting our website. Where we are collecting your personal data, we will make this clear, for example when using a contact form. We also do not share your information with any other organisations.

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

Your data protection rights

Under data protection law, you have several rights in relation to the data we hold about you which are set out below:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

It is important to note that you are not required to pay any charge for exercising your rights and companies are given one month to respond to your request. If you would like to make a request or have any questions, please contact us using the contact details below.